Event Rental Information

If you would like more information about renting our venue, please complete the form below. An Events Manager will review your inquiry and contact you to discuss your event and answer any questions you may have. We look forward to hearing from you!

Client Information:

Primary Contact

Organization (if applicable)

Address

City

State

Zip

Phone

Email

Preferred Method of Contact:

Phone

Email

Event Information:

Event Name

Type of event :

Wedding CeremonyWedding ReceptionCeremony & ReceptionAnniversaryBirthdayBaby ShowerBridal ShowerCorporate EventFundraiserHoliday PartyMemorialMeetingPerformanceOther

Other Event Type

Prefered Event Date

Alternate Date

Estimated Attendance

Venue Request:

Event Name

Please select your space(s) :

Cardinal BallroomSculpture GardenJames River BallroomGumenick Art GalleryGlen Allen RoomTheatreDogwood SalonWalkerton Tavern

event Schedule:

Building Access Time Needed:

Vendor Arrival:

Decoration Begins:

Guest Arrival:

Ceremony Start:

Cocktail Hour:

Reception Begins:

Cocktail Hour:

Dinner Served:

Event Ends:

Cleanup Complete:

Event Details:

Will Alcohol Be Served?

Yes

No

If yes:

BeerWine

Will you have:

DJPhoto BoothLive BandVideographerCeremony MusicPhotographer

Catering:

Is your caterer on our Preferred Caterer List?

Yes

No

Rental Needs:

Tables Needed:

Guest TablesBuffet TablesCocktail TablesSweetheart TableGift TableCeremony ChairsCake TableReception ChairsRegistration Table

AUDIO/VISUAL (for Corporate & Private Events)

ProjectorLaptop InterfaceScreenHouse SoundWireless Handheld MicrophoneHDMI ConnectionLavalier MicrophoneReception ChairsPodiumOther

Other Event Type

Room Setup:

Preferred Style:

BanquetClassroomTheatreU-ShapeCocktail ReceptionCustom Layout

Clarify Layout

Decorations:

Will you have:

Floral CenterpiecesSpecialty LightingBackdropCandles (must comply with venue policy)Balloon DécorOtherArch

Other Decorations

Vendors:

Planner:

Photographer:

Decoration Begins:

DJ/Band:

Florist:

Cake Baker:

Other Vendors:

Additional Information:

Please describe your vision or any special requests for your event.

Required Documents (Required After Booking):

• Signed Rental Contract (Submit 14 days from the issue of this contract)
• Signed Terms & Conditions (Submit with Signed Contract)
• Event Liability Insurance (60 days before the event)
• Caterer Certificate of Insurance (60 days before the event)
• ABC License (if alcohol will be served) (60 days before that event)
• Approved Layout (Must be submitted 30 days before that event)
• Final Room Layout (Must be submitted 14 days before the event)
• Final Guest Count (Must be submitted 14 days before the event)

For more information

Christiana Roberts,
Events Manager
804-261-6211