Reports To: President

Supervises: Guest Services Associate (FT); office assistant (PT)

Basic Responsiblities: Responsible for the day-to-day accounting functions such as accounts payable, deposits, etc.  Maintaining all human resources files, 401K deposits, annual audit, payroll, gift shop sales taxes. PCI compliance, annual state and 401K audits.

1. Financial (75%)
   
   • Manage time sheets and pay data from employees, process payroll
   • Process 401K on a biweekly and yearly basis
   • Maintain 401K records to ensure administration is accurate and timely
   • Review invoices for accuracy and authorization; review checks for invoice payment
   • Maintain vendor files
   • Create customer invoices
   • Create/review commission checks for vendors
   • Prepare bank deposits and reconciliation at the end of each month
   • Process sales tax reporting
   • Monthly journal entries to record deferred revenue, prepaid expenses, fixed assets, etc.
   • Prepare monthly financial statements; make revisions as necessary
   • Prepare budgets for selected accounts
   • Keep monthly budgets updated in QuickBooks
   • Prepare and maintain documentation for the annual audit
   • Prepare the State of Virginia Agricultural Audit and 401K audit
   • Work with President to reconcile and maintain sound fiscal practices and systems
   • Provide administrative/financial support to the president as required
2. Human Resources (15%)
   • Maintain personnel records
   • Onboard new employees to The Center reviewing benefits, policies, payroll, etc.
   • Process staff additions, terminations and changes to all benefit plans
   • Maintain staff PTO leave records
   • Process/review invoices for all benefits in coordination with benefit administrators
   • Answer staff questions on benefits and HR policies as needed
   • Organize employee morale/team building activities including staff socials and other functions
   • Design and implement office procedures
   • Establish standards and procedures
3. Other (10%)
   • Order new office equipment
   • Guest Services support at front desk/box office as needed to include ticket sales

REPORTS TO: Facility Director

SUPERVISES: n/a

BASIC RESPONSIBILITIES: Responsible for overseeing front-desk operations during evening and weekend shifts at the Center.‍

Responsibilities:

• Work with theater and event rental clients to ensure customer satisfaction and successful execution of scheduled evening and weekend events – including but not limited to private functions, music concerts, dance performances, and theatrical productions.
• Welcome guests to the Center in a friendly and helpful manner.
• Oversee activities at the Center, maintaining patron and facility safety and security.
• Act as Center Facilities Representative during evening and weekend functions, greeting visitors, answering questions, collecting forms, and answering phones when assigned.
• Maintain visibility by making periodic rounds through the facility and grounds, encouraging each patron to have an enjoyable, inspired, and safe arts experience.
• Occasionally assist in arranging rooms and lobby areas for special meetings and activities by helping to set up tables, additional chairs, etc., for all evening and weekend activities, including events, workshops, performances and demonstrations.
• Maintain proper documentation and appropriate records regarding event attendance and facility rentals.
• Oversee proper use of studios, ballrooms, scene shop and backstage and manage access into the rooms.
• Work in cooperation with Center custodian(s), event staff and volunteers.
• Conduct check-out procedure at the conclusion of rental events.
• Lock up the facility at night or end of hours of operation and activate alarm system.
• Prepare reports and documents as directed by the Facility Director
• Conduct occasional tours as needed using guidelines provided by the Center’s Marketing and Sales Departments.
• Other duties as assigned.

If you can handle…

• Arranging rooms and lobby areas for special meetings (setting up tables, additional chairs for evening and weekend events)
• Sweep and mop floors and dust in assigned areas
• Strip, mop & buff floors as needed
• Wash door glass inside and outside
• Clean, scrub and restock restrooms
• Wash light fixtures and replace bulbs as needed
• Clean grounds of trash and rubbish
• Turn on and off alarm system as needed
• Performs related work and other duties as assigned
• Maintaining visibility throughout the facility and grounds (encouraging patrons to have an enjoyable, inspired, and safe arts experience)
• Locking/opening up the facility and activating the alarm system

* A P P L Y * to join our team today, working among other like-minded creatives in the arts in a positive, evolving, non-profit environment.

This position is for evening and weekend shifts to help cover our events.

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